TERMS: This agreement is between Laura Lee Powers Photo ( hereafter referred to as
"Laura Lee Powers Photo) AND INSERT FULL NAME FIRST CLIENT BELOW (bride) & INSERT FULL NAME SECOND CLIENT BELOW (groom) (hereinafter collectively referred to as “client”), relating to their wedding and related events, that will take place on DATE/TIME in CITY, STATE (INSERTED BELOW) . Service will be provided for (insert package below) HOURS. Client may choose to add more time at $300 up to 12 hours allowed . Notice can be given of change no later than one week prior to event.
LEVEL OF SERVICE: The parties agree that Laura Lee Powers Photo will provide Wedding Coverage as
itemized in this contract. At any time after the signing of this contract, client may upgrade services to next package or add on. Client will not however be able to downgrade to a lower package, no exceptions.
RETAINER, PAYMENT POLICY, EXPENSES, TRAVEL: The non-refundable retainer for services on a given date is 30% of the total rendered services which will be applied towards the total package cost. The remaining balance on the account will be due 30 days prior to wedding date. For travel weddings, client will be billed for round trip plane ticket or for mileage of $1/one way if within driving distance. Client is also responsible for providing two nights accommodation, with private room and bathroom to Laura Lee Powers Photo (night before event and night of) which may be chosen at the client’s discretion, unless photographer decides to find and pay for own accommodations.
CANCELLATION , POSTPONEMENT: If client herein cancels the wedding photography services for any
reason, Laura Lee Powers Photo retains the sum of the retainer without exception. If the client cancels the wedding and within a month of the wedding date and the full sum has already been paid Laura Lee Powers Photo retains the total sum without exception, to make up for loss of income as another wedding could have been taken to fill the date. If the wedding needs to be rescheduled, new date must be within six months of original scheduled date or retainer becomes cancellation fee. A rescheduling fee of $300 will applied to any rescheduled weddings. A new retainer will be required to book a date outside of six months of the original.
CLIENT RESPONSIBILITY: Client is to provide address to locations, emergency telephone numbers, family shot list and itinerary of the the wedding day no later than one week prior to the wedding date. Any family shots not added to the list given to Laura Lee Powers Photo prior to the ceremony will have to wait until "down time" during the reception so as not to eat into valuable portrait time with the bride and the groom. Client will assist and cooperate with Laura Lee Powers Photo in gaining any requested photographs, such as specifying the people and location to be photographed; assisting the photographer in posing at the photographers direction; pre-consultations, etc. Laura Lee Powers Photo is not responsible for photographs that are not taken due to clients failure to be cooperative, communicative and of reasonable assistance. At no point at any time during the session are cell phone photos or videos allowed to be taken.
BRIDAL PORTRAITS: Please make sure that at least thirty minutes is allotted before the time of sunset for such portraits.
LIMITATION OF LIABILITY: While every reasonable effort will be made to create and deliver quality photographs of wedding events, the entire liability of Laura Lee Powers Photo to Client for any claim, loss, injury, or damage arising or relating to this agreement or the performance hereunder of any Laura Lee Powers Photo photographer, including the negligence of Laura Lee Powers Photo, is limited to a refund to client of the amount received by Laura Lee Powers Photo regarding this event. In the unlikely event of unforeseen illness or any other circumstances beyond our control, or an act of God, a substitute photographer of high qualifications, will be selected and dispatched by Laura Lee Powers Photo to fulfill the obligations of photography herein contracted. This will not be viewed as a breach of contract, as this replacement will act as an associate of Laura Lee Powers Photo for the event. Also, we cannot ever prepare for technical malfunction and while it is rare, it does occur. Laura Lee Powers Photo takes the utmost care as to the maintenance of all gear and storage devices and is not responsible for any technical malfunction of cameras, memory cards or hard drives. In the event of total wedding loss, a full refund will be issued. If partial wedding loss (such as family photos, bridals, etc.), reshoots will be offered. In the event of partial wedding loss of ceremony or reception, an appropriate refund to account for the hours spent shooting said photos will be refunded at a rate of $200 hourly
EXCLUSIVITY AND AUTHORITY: Laura Lee Powers Photo will be the sole professional still photographer(s) working at the wedding events. If any one appearing to be a professional photographer is present, Laura Lee Powers Photo will leave the event for breach of contract.
CELL PHONES AND OTHER "PHOTOGRAPHERS": Laura Lee Powers Photo encourages an unplugged ceremony, as guests often do not realize they are obstructing the photographer during the ceremony. If you choose to allow cell phone photos at your ceremony, Laura Lee Powers Photo is not responsible for removing them from photographs or for the loss of any important shots that may be missed due to cell phone use. Please keep in mind that at rare times, guests/bridal party/ family members may disregard this rule and as such you may experience a loss of moments that otherwise would have been documented for you. Additionally, NO CELL PHONE PHOTOS OR OTHER CAMERAS ARE ALLOWED DURING PORTRAIT SESSIONS. Family members/friends will have plenty of opportunities to photograph you with their cell phones outside of allotted portrait time. Please, nobody but photographer and bride and groom during scheduled portrait times. This is not only a violation of intellectual copyright maintained by Laura Lee Powers Photo but also a major distraction and will detract from the quality of your photos.
GUEST AND FAMILY BEHAVIOR: Weddings are high stress events and are as important for friends and members of the family as the bride and groom, but please instruct your guests to be respectful of the photographic process and not to intervene/behave rudely and to follow photographer instruction. Laura Lee Powers Photo strives to create a fun and efficient environment, as stress free as possible. Any sexual, physical, verbal harassment or grossly inappropriate behavior will result in Laura Lee Powers Photo leaving the event, and no refund will be given, but photos will still be delivered.
DELIVERY: Unless prior arrangements have been made, a presentation of the photographic images created and edited by Laura Lee Powers Photo is made available to the bride and groom within 6 weeks following the wedding. Client should immediately download and backup files to multiple storage devices upon delivery. AT NO TIME WILL ANY RAW IMAGES BE GIVEN, EVER, NO EXCEPTIONS.
LIMITATION OF COMPLAINT: Client will have thirty days after gallery delivery to make Laura Lee Powers Photo aware of any issue, discrepancy, technical problem or any other complaint regarding photos, their quality and contents, or anything relating to wedding day coverage. After this 30-day term has expired, Laura Lee Powers Photo will no longer be liable to client for any corrections, damages, refunds, re edits or re shoots. Re edits after this term may be made if deemed appropriate by Laura Lee Powers Photo but the hourly fee of $300 for retouching will be billed with a minimum one hour required.
CREATIVE CONTROL: Laura Lee Powers Photo will solely make creative choices as to cropping, lighting, coloring and which images become black and white/ color. If client wants an image that is delivered in black and white to become color, the hourly retouching rate of $300 will be charged. A minimum 1 hour will be billed.
DIGITAL NEGATIVES: Laura Lee Powers Photo provides each client with a high res downloads of images from their wedding day. While each wedding varies, Laura Lee Powers Photo promises at the very minimum 300 beautiful images from your wedding day. These images are the very best work Laura Lee Powers Photo has to offer and are fully edited with the highest standard of quality. This means photos will be adjusted for light, color and crop. Client understands that they may not alter the images in anyway as this is a copyright infringement. Client understands that no image is guaranteed. Some images may be retouched, but if there is specific retouching required by client in addition to what Laura Lee Powers Photo has provided, client understands that Laura Lee Powers Photo has the right to charge hourly for additional work to photos (as in removing people from photo, changing from black and white to color,ect.). Hourly retouching rate is $300.
As for engagement sessions, and all other non wedding related shoots, Laura Lee Powers Photo promises a minimum of 40 beautiful images edited and digital download given to the client. These images are the very best work Laura Lee Powers Photo has to offer and are fully edited with the highest standard of quality. This means photos will be adjusted for light, color and crop. Client understands that they may not alter the images in anyway as this is a copyright infringement. Client understands that even if provided with a desired list, no image is guaranteed.
FEDERAL COPYRIGHT LAWS: Laura Lee Powers Photo owns all copyrights for any and all images produced in connection with this agreement including exclusive right to reproduce or publicly display such images. As author of all images made hereunder and as provided by law, LLPP shall retain copyrights in perpetuity, ,regardless of possession or ownership of photographs, digital files, or any other format of reproduction.
PERMITTED USES: Laura Lee Powers Photo and Client shall have the right to use images as follows:
Client recognizes and agrees that Laura Lee Powers Photo may reproduce, publish, exhibit, and otherwise use any images created hereunder, without specific identification of persons or events, as samples of their work to be shown to prospective clients, and for instructional purposes including use in conjunction with televised or published interviews, wedding blogs and magazines consistent with the highest standards of taste and judgement. Client agrees to hold Laura Lee Powers Photo harmless against any and all claims arising from any published images.
USE BY CLIENT : Client understands all photographs created by Laura Lee Powers Photo are copyrighted, and may not be used professionally in any manner, (including but not limited to selling the photos, digital copies, greeting cards, slides etc. and making money from the photos.) In certain cases, Laura Lee Powers Photo may allow purchase of copyright to files at a fee of $4,000 for loss of use and for loss of any potential clients. Laura Lee Powers Photo recognizes and agrees that the Client may reproduce the wedding images created hereunder for: (1) personal, non-commercial use, including the reproduction of copies for family, wedding guests, friends, and (2) the publication for wedding related newspaper announcements or articles provided that images carry a copyrighted credit line. Under no circumstances will Laura Lee Powers Photo release RAW files or any other photos not already given to client upon delivery of their gallery. Client will not permit or assist in any commercial use or sale of the images without specific written consent of Laura Lee Powers Photo Upon releasing the digital files to the Client, Laura Lee Powers Photo is released all liability for archiving the files. Client understands it is their responsibility to back up and protect their images. Any requests for additional and or replacement copies of these files will be fulfilled at the discretion of the photographer and will be billed at $500 per set. This will include a new online gallery, not including USB.
SOCIAL MEDIA: Client agrees to not use screenshots of photos for any reason, including profile photos, cover photos or for any other online display. At no point will any social media filters be applied to photos by Laura Lee Powers Photo Client will find their gallery to contain a web size downloads option for social media use. Laura Lee Powers Photo will also post images to personal and business social media accounts at its discretion, barring nudity, and will not remove an image once posted.
WEDDING MEAL SERVICE: A hot meal is required for the Photographer for events 5 hours or longer. If no meal is provided, it is understood that Laura Lee Powers Photo will leave the event for 30 minutes to purchase a meal.
MISCELLANEOUS: This is the complete agreement between the parties concerning the
subject matter hereof and all prior agreements are merged within. This is a Washington
agreement and its validity, construction and all rights under this Agreement shall be governed by the laws of the State of Washington. In the event that client breaches ANY terms under this agreement, it is understood that Laura Lee Powers Photo will no longer provide service as outlined and no refund will be given.
SPECIAL NOTE: It is understood that photography and other services are often gifted to the bride and groom by parents or other relatives. In these cases, Laura Lee Powers Photo still contracts solely to the bride and groom and answers/ corresponds only with them. Some special allowances may be made if extenuating circumstances exist, as determined by Laura Lee Powers Photo
++ Should clients wish to increase coverage time on their wedding day, an additional $300 will be added to the cost of this package. Clients must notify Laura Lee Powers Photo of the addition one (1) week prior to the wedding date.
MISCELLANEOUS: This is the complete agreement between the parties concerning the
subject matter hereof and all prior agreements are merged within. This is an Arkansas agreement and its validity, construction and all rights under this Agreement shall be governed by the laws of the State of Arkansas. In the event that client breaches ANY terms under this agreement, it is understood that Laura Lee Powers Photo will no longer provide service as outlined and no refund will be given.
FEE: Client shall pay for the products and services described in this contract. With a non-refundable retainer on wedding services due at time of reservation to lock in said wedding date.
Acceptance of Terms by Laura Lee Powers Photo
Following your review, please sign below. RETAINER AND REMAINING PAYMENTS MAY BE PAID VIA QUICKBOOKS, Cash or Check, (Venmo or Paypal) or If required, you may mail retainer to Laura Lee Powers Photo AT ADDRESS WILL BE GIVEN UPON REQUEST. The wedding date will be held for 10 business days while the retainer is mailed. If not received by then, the date may be given to other clientele. The remainder balance after retainer will be due 30 days prior to the wedding. Payments made within 7 days after due date will be charged a 5% late fee and within 30 days, a 15%.
Failure by Client to make payments as scheduled may be deemed a material breach of this agreement. In the event of material breach, Lee Powers Photo at its option, may cancel this agreement and be relieved from any further obligation of performance. Any returned checks will incur a fee of $35.